Ask suppliers for prices, order, and receive into stock. When the bill comes, Tamra reads the supplier’s own PDF into a draft and checks it against the order and what arrived. Nothing reaches the books until you post it.
An example company and example figures. The bill on the left was read from the PDF on the right, in the browser.
Sahara Packaging sends its invoice for the cartons on PO-0031. Here’s what happens to it, one step at a time.
Choose From a file and drop in the PDF they sent, or a photo of it. A PDF made by software is read from its text; a scan is read by OCR. Either way it happens in your browser, and no AI service sees it.
Vendor, dates, totals and every line become a draft bill. The figures are checked against each other, the vendor is matched by their TRN, and anything uncertain is listed for you to look at.
Tick Landed cost on the freight line and it’s shared over the goods on the order by their value, so each carton carries what it cost to reach your shelf. Goods still on their way wait for their share; goods already sold leave it on the freight account.
Each line is checked against what was ordered and what was received, and its price against the order. The dividers came in at 1.65, not the 1.50 agreed, and the bill says so. It never stops you posting; it makes sure you know.
Save & Post books the bill and clears what the receipt parked in goods received not billed. The bill keeps its trace back to PO-0031 and to its journal entry, and the PDF stays attached as the file it was read from.
A request for quotation lists what you need and who you’re asking. As each supplier’s quote comes in, enter it, and Tamra lines them up item by item with the lead times. Award one, and the order is drafted from it.
Three documents, three balanced entries, each opening the document that made it. Codes and names are from the chart a new UAE company starts with.
PICK-0057Goods received in Inventory
Receipt validated
5 Oct 2026, at the order’s price
| Account | Debit | Credit |
|---|---|---|
| 1141Raw Materials | 2,800.00 | |
| 2124Goods Received Not Billed | 2,800.00 | |
| Balanced | 2,800.00 | 2,800.00 |
The stock is worth what you agreed to pay for it, from the day it arrives.
BILL-0042The bill, posted
Vendor bill posted
6 Oct 2026, from SP-INV-7731
| Account | Debit | Credit |
|---|---|---|
| 2124Goods Received Not Billed | 2,800.00 | |
| 1141Raw Materials, landed freight | 300.00 | |
| 5990Purchase Price Variance | 30.00 | |
| 1161VAT Input (Recoverable) | 156.50 | |
| 2111Trade Payables | 3,286.50 | |
| Balanced | 3,286.50 | 3,286.50 |
The 30.00 the dividers went up goes to price variance, or onto the stock if your company has chosen that.
PAY-OUT-0015Sahara Packaging is paid
Vendor payment
8 Oct 2026, bank transfer
| Account | Debit | Credit |
|---|---|---|
| 2111Trade Payables | 3,286.50 | |
| 1121Main Operating Account | 3,286.50 | |
| Balanced | 3,286.50 | 3,286.50 |
When the transfer shows on the bank statement, it matches this payment in reconciliation.
Debit some or all of a bill. Stocked goods go back to the supplier through a vendor return, and the original bill stays as it was.
A bill in dollars is paid at the day’s rate, and the difference from the bill’s own rate is booked as exchange gain or loss.
Spend by month, what’s owed to suppliers from current to over 90 days, and your top vendors.
Create the bill from the order for what has arrived, or for the whole order ahead of the next shipment.
Attach the delivery note and the invoice, and open either in the PDF workbench to stamp or sign.
Pay ahead of the bill and apply the advance when the bill arrives.
Bring one of your supplier invoices to the demo. We’ll read it into a bill together and match it to its order.